Pre-Purchase Check

Will this machine still be working in three years?

Enter what you know about the purchase. You get back a five-year cost, the five questions that decide whether it survives, and what to ask the seller. Leave anything you don't know blank. The report tells you what to ask for.

1. Who is buying

What are you checking? Organisation Your name Email Optional Email me the report link, and a reminder at 6 and 12 months to say whether it is still working. Unsubscribe any time. Country the equipment goes to Whose money is it? Who pays for the purchase?

Is the budget converted at today's rate?

If the funder sees the budget in another currency (e.g. US dollars), enter what they are asked for. Skip if not.

Amount the funder is asked for …in currency Project total in the quote's currencyLeave blank to use the equipment price

2. The equipment

Type of equipment Make and model Quantity Price per unit If the budget also pays for services: the equipment parte.g. surgeries, screening, training are services Currency Is it an add-on or part for equipment you already own? Does it include everything needed to deliver the service (instruments, accessories, supplies, software)? New or used? Seller The seller is

3. The quote

From the seller's actual quotation, if you have it.

How many quotes do you have? From different sellers? Quote date Valid for (days) % paid in advance Warranty (months) Warranty starts at Service contract, labour only (AMC)% of price a year Service contract with parts (CMC)% of price a year Service contract, if quoted as one figure% of price a year …or as a yearly amount Engineer response time (hours) Consumables cost per useper session, test or procedure Consumables only from this seller?

What the price includes

4. The site

Equipment rated voltage From the rating plate or spec sheet Equipment frequency Power supply at the site Backup power Treated water in place? Room ready? How many of this type do you already own? How many of those work today? Trained operators on site? Technician who maintains equipment on site? Nearest service engineer Name or company …how far away (km) Are the staff posts to run it approved and funded? How many people will be trained to use it? Manuals and training in the language staff work in? Do you already run a different make or model of this type? Does a ministry or national programme already supply this?

5. Running it

Expected uses per weekSessions, tests, procedures or trips Is that number from your own records? Have you run similar equipment or a similar project before? Who will own it after handover? The organisation, not a person or club Who pays the running costs after handover? A named person or budget line How much a year is set aside for running costs? Is that commitment in writing? Has the equipment been tried on site (demo or loan unit)? Patients pay? Income per use If a scheme pays: is it If a scheme pays: how many months late? Is the money to pay the seller released, not just approved? Has the order already been placed? Registered for sale in the destination country?

Anything else we should know

6. Your data Use my figures, anonymised, to improve the benchmarks for future checks. Your organisation, name and prices are never shown to anyone else. Only totals across three or more checks are used.

What is kept, for how long, and how to delete it: privacy notice.

Procurement made easy.

The answers a quote leaves out.

The five-year cost

Will it keep running?

What to ask the seller

No stake in the answer.

Will this machine still be working in three years?

Is the budget converted at today's rate?

What the price includes